The Data Protection Act allows employees the opportunity to make ‘subject access requests’ in order to view the information held about them by an employer. This is one of many reasons why HR Records should be kept up to date in a systematic way. There should be sections for each stage of the employee life cycle, from Recruitment (including references and information on the right to work in the UK) through to Appraisals and any Disciplinaries or Performance Management. Records of leave taken and any maternity, paternity, parental or shared parental leave must also be kept.
We will discuss each aspect of your HR Records with you to ensure that they are fit for purpose and that information is only retained for the required periods of time.